Top 5 Problems Outlook Users face and How to Fix Them
MS Outlook is the world’s most widely used email client, and there are reasons for it – a simple to use interface, advanced features, and efficiency being the main ones. However, Microsoft tools often face the brunt of users’ frustration for hidden glitches, and MS Outlook is no exception to this.
As crucial as MS Outlook is to manage your work life, some errors can crop up out of nowhere to put a halt, albeit a temporary one, to the regular flow of your daily activities. Some of these common problems with Outlook include freezing, start-up issues, sluggish working, problems with profile handling, etc.
Professional Solution: If you are unable to recover missing emails due to severe damage in Outlook PST file then, run PST Repair Tool for assured recovery of lost emails.In this discussion, we will be focusing on such common Outlook problems and their solutions. If you’ve ever thought to switch from Outlook because of frustrating problems that can crop out of nowhere, you must read the errors and solutions mentioned here.
Note: The errors and solutions mentioned below apply to Outlook 2007. Though most of them should work with other versions of Outlook too, you should be aware that they might not.
Problem 1 – Outlook is too sluggish
This is the most common of Outlook’s problems. Over time, emails, notes, calendar entries, attachments etc. keep piling up in the Outlook PST making it abnormally large in size. It eventually reaches to such an extent that working with Outlook becomes nearly impossible due to its utterly slow speed.
Solution – The first solution here is to starve the PST. You need to remove any and everything that is causing the PST to bloat up. Find out the folder called “Larger Than 100 Kb” in Outlook 2007, it will contain all emails that are larger than 100 Kb. Delete all unwanted old emails (especially the ones with bulky attachments). If you really need an attachment, save it to the disk but clear it out of the PST. Also, delete all other unwanted emails and clear out the Trash.
The second thing that could do wonders is Archiving. Archive your emails by year. This will save large amounts of data to your disk relieving the PST of its burden.
Problem 2 – Outlook crashes unexpectedly
It’s ironical how something that’s meant to help can itself become a cause of the trouble. Many Outlook add-ins claim to help around with Outlook’s working and make things easier for you but heaven turns into hell when any of the add-ins corrupt. Sadly quite a few add-ins have bugs and many are poorly written. A corrupted add-in can cause Outlook to crash without warning. And if you were in the middle of composing a rather long and important email, the frustration can be imagined. Installing too many add-ins can make Outlook slow too.
Solution – To find out if add-ins are causing a problem, start Outlook in safe mode and see if it performs better. If it doesn’t, the problem lies elsewhere. However, if it does, go to Outlook’s Trust Center and disable any suspected add-ins, then restart Outlook normally.
Problem 3 – An email on the office PC doesn’t show up on your laptop
When Outlook is installed on more than one computer, you may find that the email settings on one doesn’t match the other. Downloading an email on both would also lead to an inconsistency.
Solution – There are 2 straight solutions for this problem. One – manually copy the PST file from one computer to the other. Whichever computer has all the emails, copy its PST to the other manually and then restart Outlook. Two – switch to IMAP protocol that synchronizes the mail on the server with the mail in Outlook.
Problem 4 – You’re sending out Spam emails
You may get to know from your contacts that they’ve received unwanted emails from you while you may not be aware of sending them. This could prove to be quite embarrassing if the receiver is an important business associate and the sent out email is inappropriate.
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